Volunteer Meeting 12/2/23 12:00

Clubs, Groups, Associations
1

@zzoeross and I call for you for meeting. We would like to meet to talk about how to

  • organize
  • make this space work for us volunteers!

Questions for you:

  • How do you want this place to run?
  • What do you want to be sure of when you enter the space?
  • What do you absolutely need to say: “I want to come back!”

This is a listening space!

We need these people (volunteers):

We do not need these people for this meeting but they can listen:

Next thing to do here: Create a poll of when it happens! Please comment when you have time.

I want this within a month or I start emptying my drawer. I do not come here to struggle.

2

I’m in just tell me when. I can fit in to any timetable ( within reason )

DJ

3

I put the meeting on the 12th of February, 12:00. @zzoeross said, most people are in on Sundays. Let’s try it then!

4

Hi Nicco , I am fine with a meeting but I would like to have an agenda or at least an idea of the purpose for the meeting.

1 Like
5

So, the purpose is to have a listening space so that everyone’s voice is heard. After the listening space, we can strategise. There is not much point in strategising before hearing each other as the cohesion fades over time for the solutions found.

6

Draft of the minutes

Present/Approved :

Please leave your feedback!

Questions and issues raised:

  • Can our workspaces be available to us?
  • How can we make sure that the calendar is easy to see?
    → What happens when?
    → How can we improve the visibility and use?
  • How can we plan what we intend to do in the next sessions?
    → Requirements like
    • Who is there to assist? Volunteers/Staff
    • Tools
    • Skills
      → How can we protect what was planned from the panic of the moment? “We need to clean up now!”
  • How can we ensure access to the spaces we would like to work on.
    Examples: Poly tunnel, doors of the containers.
  • Not clear:
    • How long do we have to wait for the order to complete?
    • Can we buy ahead and get reimbursed?
  • Have a next meeting before it hurts!
  • Clarity of whether @niccokunzmann’s kids are welcome here.
  • How to keep workspace in clean room clear?
    • Coat hangers?
    • Keep toys in an area in the clean room, not spread out.

Way forward:

  • Problem: Unless asked/communicated, nothing is done about this
    → E.g. when can I have access? Answer: I do not know!
    • no solid answers!
    • Unclarity in the council?
  • Minutes
    1. @niccokunzmann writes this down
    2. distributed to management
    3. open channel to talk about issues
    4. communication both ways
    5. Find out how the management relates to us volunteers. Are there bad feelings?
  • @zzoeross writes up colunteer jobs
  • regular updates on facebook and pixelfed
  • Communication: Where does the council want to use our system?
    → Can we be protective and considerate of the planned activities?
  • Tractor Training for @Davidj
  • TODO @Davidj Vision for the yard, time frame
    • Well documented plans exist!
    • Feedback
  • Maybe, we can help and support Dom
  • regular meeting will give an early notice of issues
7

Hi Nicco, I have made a couple of small adjustments/comments (
easy to see as they are in red )

Draft of the minutes

Present/Approved :

Please leave your feedback!

Questions and issues raised:

  • Can our workspaces be available to us?
  • How can we make sure that the calendar is easy to see?
    → What happens when?
    → How can we improve the visibility and use?
  • How can we plan what we intend to do in the next sessions?
    → Requirements like
    o Who is there to assist? Volunteers/Staff
    o Tools
    o Skills
    → How can we protect what was planned from the panic of the
    moment? “We need to clean up now!”
  • How can we ensure access to the spaces we would like to work on.
    Examples: Poly tunnel, doors of the containers.
  • Not clear:
    o How long do we have to wait for the order to complete? Can
    anything be done to speed up the order/purchase process.
    o Can we buy ahead and get reimbursed?
  • Have a next meeting before it hurts!
  • Clarity of whether @niccokunzmann
    https://ammanvalley.foss.wales/u/niccokunzmann’s kids are welcome
    here.
  • How to keep workspace in clean room clear?
    o Coat hangers?
    o Keep toys in an area in the clean room, not spread out.

Way forward:

  • Problem: Unless asked/communicated, nothing is done about this
    → E.g. when can I have access? Answer: I do not know!
    o no solid answers!
    o Unclarity in the council?
  • Minutes
    1. @niccokunzmann https://ammanvalley.foss.wales/u/niccokunzmann
      writes this down
    2. distributed to management
    3. open channel to talk about issues
    4. communication both ways
    5. Find out how the management relates to us volunteers. Are there
      bad feelings? Do management have any issues about volunteers?
  • @zzoeross https://ammanvalley.foss.wales/u/zzoeross writes up
    volunteer jobs
  • regular updates on facebook and pixelfed
  • Communication: Where does the council want to use our system?
    → Can we be protective and considerate of the planned activities?
  • Tractor Training for @Davidj https://ammanvalley.foss.wales/u/davidj
  • TODO @Davidj https://ammanvalley.foss.wales/u/davidj Vision for
    the yard, time frame
    o Well documented plans exist! *Could the plans (short term and
    long term) for development be shared with the volunteers . This
    may avoid some unneccessary rework. *
    o Feedback
  • Maybe, we can help and support Dom
  • regular meeting will give an early notice of issues